Lumary AH - This article explains how to match a partially paid invoice to a new bank statement within allied health.
Payments from the NDIA may be made in more than one amount and span multiple payments. When this happens, you’ll need to manually match invoices to the new bank statement that has been paid by the NDIA with the remaining amount.
This article explains how to:
Create a new transaction matching item
Once you've uploaded a bank statement with a remaining amount, you'll need to:
- Go to the bank statement record.
- Scroll down to the All Transactions tab and look for the transaction with a remaining amount.
- Open the transaction by clicking on the Transaction ID text link.
- On the Transaction Matching Items list, click on the New button.
This will open a New Transaction Matching Item form. The following table explains the purpose and recommended settings of the fields on this form.
| Field | Purpose |
|---|---|
| Transaction Item | Auto-fills from the transaction item record. |
| Assigned Amount | The amount to be paid on the invoice. |
| Matching Category | Leave this set to None. |
| Matched Billing Account | This should align to the client's funding management on their service agreement. If their funding is NDIS or plan managed, search for and select the NDIA's or plan manager’s account. |
| Matched Billing Contact | This should align to the client's funding management. If this is the participant or their nominee, search for and select their name. |
| Matched Invoice | Select the invoice that matches this transaction. |
| Matched Payment | Leave this field blank. This will be created when the bank statement is finalised. |
- Click on the Save button.
Set transaction as Matched
Once you've created the transaction matching item:
- Close the browser tab and go back to the bank statement.
- You may need to refresh your browser page to reflect the changes you made in the previous steps.
- Click on the Requires Matching tab and find your transaction.
- Click on the Set Transaction as Matched button.
If you have other transactions to approve, you can approve them now. Otherwise, you can finalise your bank statement and auto-generate payments.